COMMUNITY PLANNING ORGANIZATION (CPO)
Minutes of September 6, 2023
Virtual Meeting on “Zoom”
Notice of meeting: The community was notified of the date, time, and location of the meeting via local social media, the CPO’s website and Clackamas County’s website. In addition, notice was sent by direct email to interested community members including those applicants whose applications were being considered for comment.Chairperson, Martin Meyers called the meeting to order at 7:17 pm over the internet, via “Zoom”.
Attendance: A total of 12 people were present at the virtual meeting, including 7 board members. Board members: Chair Martin Meyers, Vice-chair Lance Ward, Secretary Donna Hazel, Bobbi Bryan, Vicki Fabryka, Marie Naughton, and Nancy Read. Voting members Chris Nolde, Doug Brown and Linda Brown were in attendance. Also attending were Sarah Edmonds and Jon Edmonds.
Our first order of business was to approve the minutes of the previous meeting of August 2, 2023. Marie Naughton moved that the minutes be approved, seconded by Vicki Fabryka and the minutes were approved by 7-0-1.
Land Use Applications
ZDO-286, ordinance proposal for Local Park Master Plan to amend existing ZDO. Hearing notice at 6:30 pm, September 11, 2023. Clackamas County Board of County Commissioners to address at 10:00 am, September 27, 2023. This ZDO is important to the Stafford/Tualatin Valley CPO.
ZDO-287: proposal to adopt zoning and related directives to Place of Worship. This is a package of legislative amendments (Sections 315, 316, 317, 510, 511, 513, 702, 804, and 1015) to the Clackamas County Zoning and Development Ordinance that will eliminate potential ZDO conflicts related to equitable treatment of places of worship in residential, commercial and open space zonings districts. Public hearings held June 26, 2023 and July 26, 2023 both passed by Commissioners votes.
ZDO-283: proposal to adopt a package of legislative amendments to the Clackamas County Comprehensive Plan and Zoning Development Ordinance which would make relatively minor changes that are necessary to comply with existing laws, clarify existing language, correct errors, and adopt optional provisions that required only minimal staff analysis. This ZDO was approved by the Commission.
Z0290-23: proposal for Mobile Vending Unit, level three. Application for a drive-thru coffee shop (MVU) and associated site improvements, including drive aisles, employee parking area, and landscaping. Applicant: Zon Bevens.
No action was taken by the CPO.
Z0324-223-STC: Proposal, temporary dwelling for care renewal. Applicant, Jerry Jones.
Reports
Our guest, Daniel Nibouar from Clackamas County Office of Disaster Management, gave us a detailed report on disaster management and how it relates to our community. Since the wildfires in our area in September 2020, our CPO has expressed concerns to the County about warnings and evacuation routes in particular.
Dan recounted some of the actions that took place at that time in 2020. All of Oregon City and the immediate area was shown as Level 1 (be prepared) because of the proximity to the actual area of the active fire. The County evaluated this as an error because people began evacuating at that time, prior to any actual danger. At present, route planning for evacuations by zones is being developed and will constantly need some improvement as studies are being compiled. Route messaging to the public is also being developed.
The Clackamas County Sheriff’s department has authorization to conduct evacuations and direct traffic – particularly important at problematic intersections like at Redland Road, Fischer’s Mill Road and Hattan Road. Private citizens must leave the traffic control to the designated authorities.
In 2020, driveways located in Levels 2 and 3 were physically marked as to whether residents had been notified to evacuate, had evacuated, or had chosen to remain in their homes. Extra patrols numbering 36 from Clackamas County and surrounding counties were deployed to mark the driveways. Again, the County realized later that this caused fear of looting with many residents and was fuel for rumors. Deputies now use “RJS Survey 123” on their cell phones that contain the necessary information and can be updated continually. As routine, the Sheriff’s department has 4 deputies patrolling our area at all times.
Alerts to the public on phones, radio, and email are vitally important but most are dependent on a power source. Citizens are advised to subscribe to Clackamas County’s public alert system. Having an appropriate battery to power the modem on your computer could be helpful. Also, using your radio with battery power to dial in NOAH is advised.
The County Disaster Management office is constantly updating their information. We thanked Dan for his report and look forward to being updated in the future.
Unfinished Business
Bobbi Bryan had a conversation with the major of Aurora. The town of Aurora had scheduled an “evacuation fair” for the community to learn of routes available in their area. The development of the fair took three years. Aurora worked with the Charbonneau community which had an evacuation plan in place.
Donna Hazel reported that the neighborhood consisting of Indigo Drive, Badger Road, and most of Polehn Drive has been actively meeting for support in times of emergency or need. The third annual neighborhood picnic is scheduled for September 8th and involves 30 families. All but three families can be contacted in minutes through group text messaging or emails.
The meeting was adjourned at 8:12 pm.
Respectfully submitted,
Donna Hazel, secretary